Attendence Officer

Attendance Officer Location: City Academy, 23 Langley Walk, Ladywood, Birmingham, West Midlands, B15 2EF Working Hours: Monday to Friday, 8:00 am – 4:00 pm Pay Rate: £11.44 per hour Contract Type: Ongoing Overview: City Academy is seeking a dedicated and experienced Attendance Officer to join our team. The successful candidate will have a proven track record of working in a high school setting, using SIMS and Classcharts to manage and monitor student attendance effectively. You will play a key role in promoting a culture of punctuality and regular attendance, ensuring that all students have access to uninterrupted learning. Key Responsibilities: 1. Attendance Monitoring & Reporting: * Use SIMS and Classcharts to record, track and analyse daily student attendance and punctuality. * Generate attendance reports for senior leadership and external bodies as required. * Identify and investigate patterns of absenteeism, liaising with staff and parents to ensure effective interventions. 2. Student and Parent Communication: * Contact parents/carers to follow up on unexplained or prolonged absences. * Work closely with parents, guardians, and external agencies to address and resolve attendance issues. 3. Compliance and Record-Keeping: * Ensure accurate records of student attendance are maintained, in line with school policies and legal requirements. * Provide regular updates to senior staff on attendance trends, including persistent absenteeism and punctuality concerns. 4. Supporting the Pastoral Team: * Work collaboratively with the pastoral team, form tutors, and other staff to support students with attendance challenges. * Organise and attend meetings with parents and external agencies regarding attendance and safeguarding concerns. 5. Intervention & Support: * Assist in the development of attendance improvement strategies, including rewards for good attendance and punctuality. * Implement targeted interventions for students who are consistently absent or late. 6. Administration & Data Management: * Maintain up-to-date records in SIMS and Classcharts, ensuring all data is accurate and ready for inspection. * Assist with administrative tasks such as sending letters home, making phone calls, and scheduling meetings related to attendance. Person Specification: Essential: * Previous experience working as an Attendance Officer in a high school setting. * Proficient in using SIMS (School Information Management System) and Classcharts. * Strong communication skills, with the ability to engage effectively with students, staff, parents, and external agencies. * Highly organised and detail-oriented, with the ability to manage multiple tasks and deadlines. * A proactive and solution-focused approach to addressing attendance issues. * A strong understanding of safeguarding and child protection policies. Desirable: * Experience working in a school in the West Midlands or Birmingham area. * Familiarity with school attendance policies and relevant legal requirements. * Knowledge of intervention programmes designed to improve student attendance