Activities Administration Assistant, Permanent

Vacancy Type: Permanent Location: HMYOI Polmont Pay Band: Please refer to full job description on SPS career site Salary: £26,567 Closing Date: 2024-11-13 Hours of Work: Please refer to full job description on SPS career site Job Purpose: Provide an effective and efficient general administration service; ensuring electronic and paper based communications are actioned appropriately. You will also contribute towards the effective maintenance of electronic/paper based filing and data recording systems, including Prisoner Records, ensuring compliance with Data Protection Legislation, Information Security and SPS Guidelines. Responsibilities: Provide an effective and efficient general administration service; ensuring electronic and paper based communications are actioned appropriately. You will also contribute towards the effective maintenance of electronic/paper based filing and data recording systems, including Prisoner Records, ensuring compliance with Data Protection Legislation, Information Security and SPS Guidelines.Ensure prisoner wage sheets are accurately completed and distributed within recognised timescales and compile, prepare and distribute daily attendance sheets within the establishhment.Liaise and communicate clearly and accurately with both internal and external partnership agencies, responding to follow up enquiries sensitively, timeously and professionally.Responsible for the collation and analysis of related statistics and subsequent generation of management reports.Carry out any other duties as required, including cover for other administrative functions within the establishment. Person Specification SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role. Qualifications Requirements Two National Five qualifications, including English and Maths/Arithmetic or relevant administrative experience. Essential Experience Requirements Knowledge Skills Requirements Competent and experienced in all aspects of administration. Essential Competent in using software such as Microsoft Packages (Excel, Word, Outlook, Teams and Power Point Presentation). Essential Organisational skills and ability to maintain records and secure information in line with legislative requirements. Essential Selection Methods Please refer to full job description on SPS career site